World Exposition Shanghai China 2010

Special Regulation No. 3
Concerning the Rules for the Functioning of the Steering Committee of the College of Commissioners General

June 2007
Bureau of Shanghai World Expo Coordination

 
Article 1  Purpose 
Pursuant to Articles 7, 10 and 34 of the General Regulations of the World Exposition Shanghai China 2010 (hereinafter referred to as "Expo 2010"), this Special Regulation lays down rules for the functioning of the Steering Committee of the College of Commissioners General (hereinafter referred to as "the Steering Committee").
Article 2  Role of the Steering Committee
1. The Steering Committee shall, with regard to the daily management of the Exposition, represent the common interests of all official participants and ensure that the General Regulations and the Special Regulations of Expo 2010 and additional instructions and directives issued by the Organizer relating to the General Regulations and the Special Regulations are fully implemented. Moreover, the Steering Committee shall act in a consultative role to the Commissioner General of the Exposition as necessary.
2. The Steering Committee shall exercise authority when disputes arise between official participants, and between the Organizer and any official participant, pursuant to Article 10 of the General Regulations.
Article 3  Composition of the Steering Committee
Members of the Steering Committee shall be elected from the Commissioners General of Section of the member states of the International Exhibitions Bureau (hereinafter referred to as "BIE"), participating in the Exposition. Members of the Steering Committee should attend meetings of the Steering Committee, be actively involved in the Exposition and be present on a regular basis at the Expo Site.
Article 4  Chairman and Vice Chairmen
The President of the College of Commissioners General is concurrently the Chairman of the Steering Committee. One or more vice Chairmen are elected from committee members by simple majority vote by the Steering Committee. In the event of inability on the part of the Chairman to exercise the responsibility, one vice Chairman shall exercise the responsibility on behalf of the Chairman.
Article 5  Technical Adviser
1. The BIE shall appoint and remunerate a non-Chinese technical adviser after consultation with the Organizer.
2. The duties of the technical adviser shall be to advise the Steering Committee on matters relating to BIE regulations, establish agenda for meetings, prepare minutes of meetings, a copy of which he/she shall submit to the BIE, and oversee follow-ups on the issues raised at the meetings.
3. The technical adviser shall attend all meetings of the Steering Committee without the right to vote.
Article 6  Meetings
1. Regular meetings shall be held once every six months during the period between the establishment of the Steering Committee and the opening of Expo 2010, and once a month during the course of the Exposition.
2. Special meetings of the Steering Committee may be called by the Chairman, or else be held upon request of the Commissioner General of the Exposition or over one third of the members of the Steering Committee.
Article 7  Attendance
1. A member of the Steering Committee may, when absent due to legitimate reasons, give mandate in writing to another member to act on his/her behalf.
2. Each member of the Steering Committee may be accompanied at the meeting by one assistant who is not entitled to vote or speech at the meeting.
Article 8  Quorum and Vote
1. Meetings of the Steering Committee shall take place only when at least half of committee members are present or represented.
2. The Steering Committee shall adopt decisions at the meetings by vote of simple majority. In case of equal number of votes, the Chairman shall have the casting vote.
Article 9  Final Report
After the closing of the Exposition, the Steering Committee shall prepare a final report on its activities, which it shall submit to:
--the College of Commissioners General;
--the BIE; and
--the Organizer.
Article 10  Assistance by the Organizer
1. To facilitate the functioning of the Steering Committee, the Organizer shall provide free of charge the following assistance:
(1) meeting venues and facilities, translation and other services; and
(2) office rooms, facilities, secretarial services and other necessary services for the staff of the Steering Committee.
2. Office rooms, secretarial services and all other services required by the BIE technical adviser to perform his/her duty shall be provided by the Organizer free of charge.