World Exposition Shanghai China 2010

Special Regulation No. 6
Concerning Accommodation for the Personnel of Official Participants

June 2007
Bureau of Shanghai World Expo Coordination

Article 1 Purpose
Pursuant to Articles 9 and 34 of the General Regulations of the World Exposition Shanghai China 2010 (hereinafter referred to as "Expo 2010"), this Special Regulation specifies rules for the arrangement of accommodation for the personnel of official participants.
Article 2 Compliance with Laws and Regulations
1. All official participants shall comply with the relevant laws, regulations and rules of China, the General Regulations and the Special Regulations of Expo 2010, and the additional instructions and directives issued by the Organizer.
2. Additional instructions and directives are issued by the Organizer to provide more information on related subjects and further specify the rights and obligations of official participants and the organizer.
Article 3 Personnel of Official Participants
The personnel of official participants refer to any of their personnel involved in their participation in Expo 2010. The status of the personnel of official participants shall be determined by respective Commissioner General of Section or the Director of Pavilion.
Article 4 Expo Village
An Expo Village shall be built by the Organizer within the Expo Site to provide accommodation for the personnel of official participants.
Article 5 Assistance by the Organizer
The Organizer shall set up a booking center to provide accommodation information and inquiry services, and handle application for accommodation in the Expo Village submitted by official participants.
Article 6 Types of Accommodation
1. The Expo Village includes hotels, service apartments and furnished apartments.
2. The Expo Village has service facilities and offers business, catering, shopping, entertainment and exercise services to tenants.
Article 7 Accomodation Capacity of the Expo Village
1. The Expo Village can accommodate a maximum of 10,000 people at the same time. Accommodation services will last until May 1, 2011.
2. In principle, each official participant may apply for a maximum of 12 units at the same time for its personnel.
3. Before the Expo Village opens or in case of unavailability of accommodation in the Expo Village, the booking center shall assist official participants in making reservations at other hotels.
Article 8 Procedures of Application
1. An official participant who wishes to apply for accommodation in the Expo Village shall submit an application in writing to the booking center. The application should be submitted at least 12 months prior to the first day the participant concerned plans to use the accommodation and no later than December 31, 2009.
2. The booking center will arrange accommodation in the Expo Village in order of receipt of applications. In case of unavailability of a certain type of accommodation, the booking center may make adjustments as appropriate and arrange accommodation of a type similar to the type requested. If the Expo Village cannot provide accommodation, the booking center shall assist, free of charge, official participants in making reservations at other accommodation.
3. The booking center shall, within 90 days after receipt of the accommodation application, send a written notice to the official participant with feedback on arrangement of requested accommodation.
4. The official participant shall confirm accommodation application in writing with the booking center within 20 days after receipt of the notice. Without such written confirmation from the official participant, the booking center will not reserve rooms as requested.
5. The official participant shall sign a tenancy agreement with the property management office of the Expo Village before check-in.
Article 9 Service Facilities of the Expo Village
1. The Organizer shall provide and adjust service facilities in the Expo Village based on the number of people staying in the Village and their needs. Fees charged for the service facilities in the Expo Village shall be reasonable and determined according to local market prices.
2. Information on prices, conditions, apartment types, model of contracts, etc. shall be provided to official participants by the Organizer in due course.